Management Functions
- Prepare notices of annual meetings, proxies, agendas and
minutes.
- Collect, organize and maintain a complete file of all
legal documents including public
reports, declarations, by-laws, insurance policies, owner’s
lists correspondence,
house rules, blueprints and specifications.
- Obtain and analyze
bids for insurance coverage specified in by-laws and recommend
modifications or additional coverage. Prepare claims when required,
follow up on payment
and act as Board’s representative in negotiating settlement.
- Attend
monthly Board meetings to provide information and answer questions pertaining
to computer operations.
- Attend annual meetings.
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Management Services
When impact begins a management assignment, a comprehensive property
evaluation is conducted by an Impact Manager. A report highlighting
the strengths and weaknesses of the property is provided to the corporation
as a management tool and also provides the database upon which a
complete management plan for the property can be formulated.
Several select areas of evaluation include:
- the condition of the building
- the state of the building's exterior
systems and structures
- building staff performance
- the efficiency of the building's energy
systems
- the scope and quality of preventative maintenance programs
- inventory
and purchasing procedures
- the financial status of the property,
specifically in the area of capital improvement and building
maintenance
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Insurance Department
Impact is affiliated with five major insurance companies and will
review your building’s
insurance policy to ensure adequate coverage exists. In addition,
Impact can process a
savings of at least 10% on premiums with new policies. |
Financial
- On behalf of client, collect and deposit maintenance fees, late
fees and special assessments into designated accounts, and maintain
full, accurate records thereof.
- Utilize a comprehensive deposit ticket program to reduce error
factors.
- Establish, as required, individual reserve accounts.
- Mail delinquency notices to owners who are in arrears and exert
every reasonable effort in collection on these accounts.
- In the event of failure to collect delinquent accounts, and at
the direction of the Board, pursue payment through collection agencies,
attorneys or any other Board-authorized method.
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Refinancing
Impact's financing department has well-established relationships
with more than 20 investment companies (banks, corporations, insurance
companies, private leaders) and more than 12 mortgage brokers to
meet all refinancing needs (long term, short term, bankruptcy and
financially challenged).
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